Enterprise File Sync & Share

Cloud-based File Sync & Share


Next Phase Solutions provides ShareBase by Hyland Software which empowers users to share files in the cloud without losing ownership over the shared information.

ShareBase by Hyland is an enterprise cloud-based file-sharing product, and an ideal part of your enterprise information management solution.  By allowing unlimited sharing of files both inside and outside your organization, while maintaining ownership and control of the entire process at the corporate level, this product enables secure collaboration and communication with third parties. By utilizing the secure, purpose-built Hyland Cloud, ShareBase equips you to share files with confidence, knowing exactly where your information is located and that your data will never be co-mingled with other organizations’ data.

ShareBase is designed specifically for your enterprise, allowing you to:

Extend Your OnBase Solution

By interacting with OnBase, ShareBase allows you to share content managed in OnBase with individuals both inside and outside your organization. Using workflow business rules, OnBase automatically adds documents to ShareBase and notifies recipients via emails containing secure links – with options to add password protection and expiration dates. When a business process requires individuals to add new or updated documents, OnBase can automatically create secure folders in ShareBase for documents to be uploaded into. Once in ShareBase, documents are automatically imported and indexed into OnBase.

Retain Control of Your Documents

ShareBase uses corporate email addresses to create user accounts, ensuring your organization retains ownership of any shared information. Administrators tightly control who uses the product and determine which users can share externally. When users manually share documents, they can assign rights and permissions at the folder-level all the way down to the individual document-level. When users leave your organization or change roles, rights can easily be revoked or transferred, mitigating the risk of unauthorized access and ensuring continuity during transitions of personnel. An audit trail allows you to see exactly what content is being shared and accessed and by whom.

Share with Confidence in the Hyland Cloud

ShareBase is hosted in a cloud specifically designed for content management, utilizing data centers strategically positioned around the globe. Your IT department will chose what region and data center your information will be located and backed up. Your corporate data will never be co-mingled with that of other organizations. Every customer is given unique encryption keys, protecting your information from unauthorized access.

Solving with Simplicity


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